Privacy policy

Last updated November 2026

Word Hoard is a book on a website. It has no accounts, no comments, no shop, no newsletter database, no analytics and no advertising. This policy explains the small amount of personal information that still passes through it.

1. Who is responsible

The editors of Word Hoard, publishers of mightyartemis-almond.shop, are responsible for personal information handled through this site. For the purposes of Quebec’s private-sector privacy law as amended by Law 25, the person in charge of the protection of personal information is the managing editor, who can be reached at [email protected].

2. What we collect

• Letters. When you email [email protected], or use the letter form (which only opens your own email program), we receive your email address, any name you sign with and the contents of your message.
• Server logs. Our hosting provider’s servers automatically log technical details of each request — IP address, time, page requested, browser and referring address — as almost every website does.
• Your answer to our cookie slip. This is stored in your own browser, not sent to us. See the cookie policy.

3. Why we use it

Letters are used to read and answer them, to correct the book, and — only if you agree — to credit you for a suggestion. Server logs are used by the host to deliver pages, protect the site against abuse and fix technical faults. We apply the fair information principles of the Personal Information Protection and Electronic Documents Act (PIPEDA): we identify our purposes, collect no more than we need and use information only for those purposes.

4. Consent

Sending us a letter is your consent to our using it to reply. Any optional technology — none exists today — would be switched off by default and would run only if you chose “Accept” on the cookie slip. You may withdraw consent at any time.

5. Sharing and transfers outside Canada

We never sell, rent or trade personal information. It is handled on our behalf by our web host and our email service. Their servers may be located outside Canada, for example in the United States or the European Union, so your information may be subject to the laws of those countries and accessible to their authorities. We use these providers only to run the site and to answer mail.

6. How long we keep it

We keep letters only as long as needed to answer them and follow up, then delete them; our intention is to sweep out old correspondence about once a year. Server logs are kept for a short period under the host’s own retention rules.

7. Safeguards

The site is static, with no database to breach. We keep our email and hosting accounts behind strong, unique passwords, switch on two-factor sign-in wherever the provider supports it, and try to keep access to the people who edit the site.

8. Your rights

You may ask what personal information we hold about you, ask for a copy, ask us to correct it, or ask us to delete it. Write to [email protected]; we reply within 30 days.

9. Complaints

Please raise any concern with us first. You also have the right to complain to the Office of the Privacy Commissioner of Canada, and, if you are in Quebec, to the Commission d’accès à l’information du Québec.

10. Children

Word Hoard is written for general readers and is not aimed at children. We do not knowingly collect children’s information; a parent or guardian may ask us to delete any letter a child has sent.

11. Changes

If our practices change, we will revise this page and its date before the change applies, and seek consent where required.